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Σautosum accounts were formed to provide a branded, affordable, user-friendly, web-based Management Accounts package particularly suitable to the New-start business sector, Franchisor Sector, Franchisee Sector.

With a number of years of shared experience in financial and general management the technical expertise gathered was used to develop the new product that is offered.

The product is in keeping with the current trend moving towards Software as a Service (SaaS) under cloud computing and delivers a simple Management Accounting application set up to grow with the Company.

Benefits
USER

• Users that own Applemack computers can access the Σautosum accounts package direct.
  
• The Multi-user feature allows the registered user to enable staff to work on separate functions in the system at the same time.
  
• The ‘Chart of Accounts' giving the account numbers and titles to be used in the system are selected from a range of Templates that are provided. The details on the selected template can be changed to suit the user requirements.
  
• The ‘HELP' screens allow an operator to search for instructions on how a transaction should be handled.
  
• The HELP' screens also serve as a good ‘on the job' training facility.
  
• The access to third parties provides a convenient tool for the users' Accountant to review the transaction files created by the user.

GENERAL

• As a transaction is entered a drop-down menu will offer a range of account numbers and titles for the user to select from.
  
• The system allows the user to enter a Product Code against a selected Account Number. This gives the user a means of sorting selected Sales items and Purchased items into Groups. The Product Code allows the user to sort Revenues and Costs for say a particular Contract, Sales Order or the like.
  
• All Receipts and Payments are collected separately for both BANK and CASH transactions.
• ‘Bank Statement' reconciliation is a general requirement. This is simply achieved. The system collects all Bank transactions on the reconciliation file as they happen. As the user matches the transactions to a Bank Statement a running Bank Balance is produced.
  
• All Cash transactions are collected on the reconciliation file and a running Cash Balance is maintained.
  
• Agreements are often set up to make regular payments by Direct Debit or Standing Order. When such a payment method has been agreed there is a function provided to record the details on a separate control. When these details are verified the regular transaction data entries will be posted automatically.
  

SPECIAL ITEMS

• The Sales Order Estimating, Quotations and Invoicing functions run together. These functions also link to the Stock Control package when information is required for Stock Items and/or Product Service Codes. The data for Sales Invoices produced through these functions will be automatically entered in the Income File.

OTHER CONTROLS
When a FIXED ASSET Account is used for data entry for Acquisitions or Disposals a drop down menu will ask the user to complete selected details. When these details are verified the regular transaction data entries will be posted automatically.

• Loan Accounts.When a LOAN Account is used for data entry a drop down screen will ask the user to complete selected details. When these details are verified the regular transaction data entries will be posted automatically.
  
• Prepaid Items. When the PREPAYMENT Account is used for data entry a drop down screen will ask the user to complete selected details. When these details are verified the regular transaction data entries will be posted automatically.
  
• Accruals. Accruals should normally be agreed with the Company's Accountant. When the ACCRUAL function is used for data entry a drop down screen will ask the user to complete selected details. When these details are verified the regular transaction data entries will be posted automatically.

REPORT STRUCTURE

• Standard summary reports include Income, Expenditure, Debtors, Creditors, Bank and Floating Cash Reconciliations, Product Analysis, Fixed Assets, Loan Accounts, Prepayments, Accruals, Payroll, Stock, V.A.T., Profit and Loss Statement and Balance Sheet Data
  
• These reports provide good ‘Management Information'. There is also a ‘Report Writer' function that gives the user a tool to produce added ‘Management Reports'.
  
• The ‘Report Writer' can also be used by Accountants to generate their own independent ‘Final Accounts' summaries.